Bellevue, Washington, This position requires a general accounting background. Will work closely with the CFO, Accounting Assistant and be asked to perform a broad range of functions including A/P, A/R, collections, account reconciliation, bank deposits, payroll, and project accounting. Will manage vendor relationships as well as internal customer relationships. Will assure proper approvals & coding and facilitate payments to vendors & subcontractors. Will provide accurate, timely, and meaningful financial information to all project personnel to enable them to control their jobs with positive results. To be successful in this role you must be timely, highly organized, and possess a strong attention to detail.
In addition to maintaining a high standard of work, you will be responsible for the following:
A/P: Receive invoices, scan and assign to PO/job/person, follow up on non-approved invoices, post approved invoices, cut A/P checks weekly, cut manual checks as needed, assist job site personnel with PO and invoices processing.
P-Cards: Download P-Card transactions daily, reconcile cardholder statements to approved/coded transactions, distribute statements and collect receipts monthly, print dummy checks for fully approved statements.
Vendors: Provide credit applications & resale certificates, statement reconciliation, collect W-9’s and enter into system, review aged A/P report monthly, assist vendors with inquiries and disputes.
Project Accounting: All aspects of project accounting on selected projects to include subcontract pay-apps, sub check run weekly, contact suppliers for joint checks, OWOA entry, AIA Change Order preparation, owner billings, project set up including budget and phase codes, pre-con billings, and project close out.
Manage & organize all accounting files & folders • Compile and provide Prevailing Wage and Certified Payroll documentation on applicable projects.
Daily cash management of 4 bank accounts and associated GL entries
Monthly reconciliation of bank accounts
Weekly wire transfers for payroll and 401k funding
Assist CFO with monthly close process including GL reconciliations, Depreciation posting, post miscellaneous accruals, tie A/P and A/R to GL, and miscellaneous financial statement preparation.
Prepare monthly/quarterly city and state B&O tax filings.
Coordinate Owner Billings w/ Project Team
Prepares/posts billings based upon Project Manager/Supt. input (monthly/as needed)
Prepare statements with each billing (as needed)
Assist in collections (daily/as needed)
Pay Subcontractors and Suppliers
Manage risk by assuring proper compliance (including license, insurance, lien waivers, signed subcontract, certified payrolls, etc.) before release of payments (weekly)
Post material-man’s notices (as needed)
Contact suppliers to verify balances (weekly)
Assist subcontractors in filling out pay apps (as needed)
Pay subcontractors (upon receipt of owner payment and assurance of all of the above)
Actively seek and take advantage of discount opportunities.
Assure that all subs and MPOs have been fully billed (as needed)
Bill and Release retention (as needed)
Collect lien releases from subs for retention release (at job closeout)
Relevant bachelor's degree and 2+ years' experience in Accounting OR equivalent combination of education and experience. Additional education, certification or experience preferred.
The ability to handle multiple tasks in a fast-paced work environment.
Demonstrate proficiency with office equipment and computer hardware/software necessary to perform assigned duties.
Excellent written and oral communication skills.
Proficient in MS Office (Excel, Word, Outlook), MS Project, BlueBeam
The ability to maintain a high level of professionalism and diplomacy when interacting with business associates, executives, coworkers, and the general public.
This position also requires the ability for being proactive and anticipating the needs of others and being able to multitask on a variety of items.
Payroll experience preferred
People management/supervisory experience preferred
Candidates must be able to provide references from previous employers and/or clients.
A pre-employment drug screen and background check will be required. Salary depends on experience;